Nexans (GCC) have an operning for an Admin Assistant position. The role will be providing assistance to all employees in Nexans Dubai in terms of administrative and secretarial operations relevant to his/her work and keep records as needed

The responsibilities includes:

Office Administration & Secretary

Manage and monitors the paper and electronic correspondence, telephone, fax messages.

Prepares correspondences, reports and other documents as per instructions

Manages carefully all issues and correspondence related to government departments, file documents in proper order

Organizes board meetings and follow-up correspondences and relevant documents

Manages all phone calls & hospitality

Preparing submittals for the projects, including printing, organizing, and binding of several hard copies per project.

Office maintenance, janitor activities, and supplies

Office rent, contracts renewals, post box, insurance, safety, fire alarm, import code, and relocation related activities

Maintains and files all documentation systematically and safely and ccoordinating with Europe offices for documentations

Documents filing, typing, copy & scan, for office and team members

DMCC application of new Article of Associations (AOA)

DMCC share transfer and board of directors' updates

DMCC office licenses & audit reporting, and DMCC fire and safety approvals

DMCC office remote inspection

Managing office and employees IT requirements with MERA IT team in Qatar, including workstations maintenance and IT supplies.

process

Accounting

Day-to-day cash management

Accounts payable and accounts receivable, and LPO preparation

Assisting finance manager in various accounting functions

Proof of payments & invoices handling with other Nexans offices abroad

Preparing and verifying expenses and approving expenses in Navision

Sending invoices to Italy

HR & Admin Tasks

Assisting employees in visas applications & preparation of documents

Ticketing and hotel arrangements

Employees' contracts renewal, amendments, and visas

Managing employees HR files and requirements, including employees' contracts

Managing employees leave records

Managing employees HR requests including salary, employment, and NOC certificates

Travels and Meeting Arrangements

Books the Ticket and Hotel requests (Business Trips, Joining Ticket and Return Tickets)

Manages Meeting Room bookings

KEY COMPETENCIES

Proficient in use of computer software such as MS Word, Outlook, Excel, PowerPoint

Internet web skills

Excellent communication and team working skills

4-5 years of general administration experience

Fluency in English

REQUIREMENTS

Graduate/Diploma of any relevant course