OB PURPOSE

To provide the highest level of administrative and executive support to CEO/management in order to ensure the smooth running of the company.

TASKS AND RESPONSIBILITIES

• Manage the diary/calendar of the CEO and prepare/coordinate his schedule and make the necessary arrangements

• The primary point of contact among executives, employees, clients, acquaintances and business partners

• Handle/relay all correspondence in the absence of the CEO

• Arrange meetings and functions as required, ensuring the cost-effectiveness of suppliers.

• Compile data, and prepare papers for consideration at meetings

• Attend meetings and compile, transcribe and distribute meeting minutes

• Arrange internal and external communication to ensure all necessary parties are fully informed.

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Maintain a high level of integrity and discretion in handling confidential company documents and personal records.

• Differentiate the company’s services by providing above-standard customer services at all levels.

• Represent the company externally and internally in the best interests of the company.

ESSENTIAL CAPABILITIES

Skills

• Exceptional secretarial/administration skills

• Excellent PC skills using MS Office: Word, Excel and PowerPoint.

• Excellent communication and customer service skills

• Outstanding interpersonal and organisational skills

• Resourceful and proactive professional

• Time Management and Critical thinking skills

• Native-level Proficiency in English

Experience:

Minimum of five years experience as Executive Secretary / Personal Assistant preferably in a multinational company environment

Exceptional IT skills especially in MS Office: Word, Excel and PowerPoint and also possess second-to-none communications skills.

Qualification:

• Degree in any business management or related field or equivalent industry experience

Salary: From AED15,000.00 per month

Experience:

• Personal Assistant/ EA: 3 years (Required)

Language:

• Native Level Fluency in English (Required)