The jobholder will provide high-level administrative support to the CEO and may assist other Executive Committee members. Reporting directly to the CEO, and provides executive support in a one-on-one working relationship. She serves as a point of liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. Deals with prestigious stakeholders and has to master and have an understanding of the UAE / GCC Dialect.

Duties and Responsibilities:

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Acting as the point of contact among executives, employees, clients and other external partners
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events. Manage the Executive's contacts
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete adhoc projects as assigned – such as personal events and/or family needs.
• Organize complex calendars and schedules; resolving any scheduling issue

Skills & Requirements

• Bachelor's degree required ; preferably in hospitality or business management.
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives; locally in UAE.
• Excellent verbal and written English & Arabic communications skills;
• Female, Incumbent is preferably born and educated in UAE to master GCC dialect and understands the needs of prestigious UAE callers/Guests.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally. Culturally fit in the UAE environment.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Assertive, Proactive and able to meet deadlines and communicate effectively.
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Discretion and confidentiality

Preferred Attributes;

• Business sense - has a strong business acumen and can decipher priorities, manage sensitive information and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information and C-suite dignitaries.
• Team player - have team-oriented experience and approach.
• Good taste & comportment; distinguished choice of gifts relevant to occasions.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Job Types: Full-time, Permanent

Pay: AED13,000.00 - AED20,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 5 years (Preferred)

Language:

• Excellent and Good command in English (Preferred)
• Excellent and Good command in Arabic (Preferred)