Personal Assistant in Brief:

They are responsible for arranging board meetings if asked to do so by a director, and they must also give notice to the other directors and take formal minutes.

The company secretary may have various other duties depending on their precise role at the company.

maintaining statutory registers (keeping the company's records up-to-date)

completing and filing statutory forms (keeping the public record up-to-date)

meetings and resolutions (making sure the company abides by both its internal regulations and the law).

Schedule meetings and manage calendars

Answer phone calls and emails and take messages

Take accurate and comprehensive notes at meetings

Help with daily time management

Run errands as requested

Plan travel, including flights, accommodation and ground transportation

Coordinate events and speaking engagements

Draft correspondence such as emails and letters

Act as the point of contact between the manager and internal/external clients

Screen and direct phone calls and distribute correspondence

Handle requests and queries appropriately

Manage diary and schedule meetings and appointments

Make travel arrangements

Take dictation and minutes

Source office supplies

Produce reports, presentations and briefs

Devise and maintain office filing system

Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication

Managing and organizing diaries, and scheduling appointments, meetings, and events

Taking meeting minutes

Transcribing from dictation

Making transport, business accommodation, and travel arrangements

Organizing events and conferences

Preparing reports, presentations, and briefs

Maintaining databases and filing systems

Collating and filing the manager’s business expenses and travel expenses

Conducting research on behalf of the manager

Job Types: Full-time, Fresher

Salary: AED2,500.00 - AED3,500.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)